Creating a Streamlined Podcast Workflow [ep. 8]

There are a lot of steps involved in producing and managing a podcast. Sometimes it can feel downright overwhelming if you don’t have a streamlined workflow in place for your podcast. No more getting your weekly podcast episode out last minute or forgetting to share it with your email list. In this post, I’m sharing a few tips on organizing your podcast tasks more efficiently.

Use a Project Management System For Podcast Workflow

The first and most important step is to use a project management system. There are many options out there, like ClickUp, Trello, Asana, Monday. It’s crucial to find the one that works best for you and your business, and then implement a podcasting workflow that is organized, easy to follow, and includes every task needed for your new podcast episodes.

List Out Your Podcast Workflow Steps

Each podcast is different, but there are some workflow steps that are most likely the same for every podcaster. To use your project management system effectively, you need to brainstorm and list out the steps involved in each episode production.

Here’s a list of possible workflow steps to get you started:

  • Schedule a date the episode will go live
  • Write an episode outline
  • Record the episode
  • Edit the episode
  • Write the show notes for your website
  • Write the episode description
  • Upload to your podcast platform – Captivate, Libsyn, Buzzsprout, etc.
  • Add and schedule the post to go live on your website
  • Create the social media graphics
  • Write the social media caption copy
  • Schedule the social media posts
  • Write email newsletter copy
  • Schedule email newsletter

Have a Space Within Your System for Episode Ideas

Another step for a streamlined podcast workflow is to have a space within your project management system for episode ideas. That way, you’ll have a list of topics and ideas ready to go when you are planning out your episodes for the next couple of months. You can then move them to the recording section once you have a date scheduled.

Final Thoughts About Podcast Workflows

A podcast is an incredible marketing tool, but you may not realize how many steps are actually involved in getting an episode out until you start your own podcast. Here’s the beautiful thing about podcasting: if you just want to hit record and have someone else handle the rest, you need a podcast manager.

I’d love to chat and take your podcast tasks off your plate. Click here to book a quick discovery call or visit my services page for more information.



  • Free Private Podcast Launch Guide – listen to 6 short episodes to find out if launching a podcast is what your business needs. I walk you through the steps of what it takes to start a podcast, from the prep to equipment to recording.



How would you feel if you could put social media aside, and speak to your audience in a way that resonates with them? Podcasting can give you that and so much more!

Do you envision having a podcast as part of your business? Would you love to know the ins and outs of what it takes to have a podcast? How can it affect your business and YOU? Maybe you’ve considered a podcast, but you don’t know where to start, or how to keep up with all of the tasks. 

Welcome to Podcasting With Purpose/Hello Podcaster! Your host, Allison Nitsch, is a former teacher turned podcast manager, on a mission to support entrepreneurs with launching and managing their own show/podcast. 

With this podcast you will learn how having your own show can help bring more eyes on your business, find out if podcasting is for you, and give you some strategic steps to getting a show out and into the ears of those who need it.